Privacy Policy

Last updated: October 2025

Organizers Schweiz GmbH (“we”, “us”, “our”) is committed to protecting your personal data and your privacy. This Privacy Policy explains how we collect, process, and protect your data when you use our website https://ecu2026.com, register for the ECU 2026 Congress, or otherwise interact with us.

1. Data Controller

Organizers Schweiz GmbH
Obere Egg 2
4312 Magden, Switzerland
Email: info@organizers.ch

We are responsible for processing personal data in accordance with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU GDPR.

2. Purpose of Data Processing

We collect and process personal data for the following purposes:

  • Congress registration and participant management via our registration platform Converia
  • Payment processing via our payment provider Datatrans AG
  • Communication with participants, speakers, sponsors, and exhibitors
  • Publication of photos and videos taken during the congress for documentation and marketing purposes (e.g. on our website, newsletters, or social media)
  • Technical operation and optimisation of the website
  • Legal compliance and accounting purposes

3. Categories of Personal Data

Depending on your interaction with us, we may collect and process the following categories of personal data:

  • Identification and contact data (e.g. name, title, address, email, phone number, organisation)
  • Professional and billing information (e.g. company, VAT number, payment data)
  • Registration details and session selections via Converia
  • Communication content (e.g. emails, support requests)
  • Photos and video recordings taken at the event
  • Technical usage data (e.g. IP address, browser type, device data, cookies)

4. Legal Basis for Processing

Your data is processed on the following legal bases:

  • Contractual necessity – to manage your congress registration and participation
  • Legal obligation – to comply with accounting or record-keeping duties
  • Consent – for specific cases such as newsletter subscriptions or publication of identifiable photos
  • Legitimate interest – to ensure event security, communication, and continuous improvement of our services

5. Data Recipients and Third Parties

Your personal data may be shared with trusted third-party providers, only as necessary for the above purposes:

  • Converia GmbH (Germany) – registration and participant management platform
  • Datatrans AG (Switzerland) – payment processing provider
  • Hostpoint AG (Switzerland) – website hosting and technical infrastructure provider
  • Technical service providers (e.g. hosting, IT support, email delivery)
  • Event photographers or videographers, for official documentation and media
    All third-party processors act under data protection agreements and process data only on our instructions.

6. Data Transfers Abroad

We primarily process personal data in Switzerland and the EU/EEA.
Videos embedded on our website are hosted on Vimeo, which may process data in the United States. Vimeo is certified under the EU-U.S. Data Privacy Framework, ensuring an adequate level of protection.
By playing embedded Vimeo videos, you consent to Vimeo’s own privacy practices, available at https://vimeo.com/privacy.

7. Data Retention

We retain personal data only as long as necessary for the purposes described above or as required by Swiss law.
Typically:

  • Registration and billing data: 10 years (according to Swiss accounting and retention obligations)
  • General communication data: 2 years
  • Photos and event documentation: as long as they are relevant for the congress archive or public relations purposes, unless a justified deletion request is received.

8. Rights of Data Subjects

Under the Swiss Federal Act on Data Protection (FADP), you have the right to:

  • Request access to your personal data
  • Request correction or deletion of your data
  • Withdraw consent for future processing (e.g. newsletter or photo publication)
  • Object to certain processing activities
  • Request data portability (where applicable)

To exercise your rights, please contact us at info@organizers.ch.

9. Cookies and Web Analytics

Our website uses cookies and similar technologies to enhance usability and performance.
You can disable cookies in your browser settings at any time, though some website functions may be affected.

We may use privacy-compliant analytics tools (e.g. anonymised tracking within our hosting provider or Converia’s internal analytics).
We do not use invasive tracking or third-party advertising cookies.

10. Data Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse, or alteration.
This includes encrypted data transmission (SSL/TLS), restricted access controls, and secure data storage on servers operated by Hostpoint AG in Switzerland and, where applicable, EU-based data centres.

11. Updates to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
The latest version will always be available on https://ecu2026.com.
Significant changes will be communicated directly to registered participants when relevant.

Contact

If you have any questions or concerns about this Privacy Policy or your personal data, please contact:

Organizers Schweiz GmbH
Obere Egg 2, 4312 Magden, Switzerland
Email: info@organizers.ch